## Units

All units are arbitrary. For adding and changing the units use `New` and `Rename`. Only units which are not in use can be deleted.

## Transportation Details

All transportation details are arbitrary. For adding and changing the transportation details use `New` and `Rename`. Only transportation details which are not in use can be deleted.

## Delivery Terms (Incoterms)
All Delivery Terms are arbitrary. For adding and changing the transportation details use `New` and `Rename`. Only transportation details which are not in use can be deleted.

## Additional Cost Types

All additional cost types are arbitrary. For adding and changing the additional cost types use `New` and `Rename`. Only additional cost types which are not in use can be deleted.

## Purchasing - Configuration general
### General
#### General
Function|Description {style="compact"}
---|---
use latest order price for spare parts(if no stock price is available)|price from last order will be inserted in RQ
Rearrange Position automatically|After every change the items will be rearrange in RQ/RfQ/PO
Received Date and Port mandatory (on board)|
set Quotation as completed|
Use on hold folder for open Requisitions|
Use on hold folder for open Purchase Orders|
Use Stock Spare Parts|
Show Payment Conditions in Order Reports|
Add individual signature to Mail text|
Use ESM and SIRE in Priorities|
QT status remains after changing RfQ(if not sent again to Supplier)|
Show general department(office,deck,engine)|
Send QT/PO automatically per Mail|QT and PO will be sent to Supplier directly from ZeeBORN, no sending via E Mail program needed

#### Show/Hide
- Block/Hide internal remark (on board)
- Hide Cost Center on board
- Hide booking Date on board
- Hide Addresses on board (Supplier,Invoice)
- Hide Prices on board
- Hide Internal number (Items)
- Hide Order References (Items)
- Hide Custom Tariffs
- Hide Capital Asset
- Hide Land of Origin
- Component ->  Hide Component Path
- Component ->  Hide Component Code
- Component ->  Hide Order References

#### Use External Service Provider
Use External Service Provider (e.g. Procure Ship)
Add new Supplier
Show Info Texts in Log file
Block Supplier changing
Block Quotation number changing

#### External Invoice Registrator
Use External Invoice Registrator for Invoices
Show Info Texts in Log file

#### Terms of Service
send ToS with PO
VMSM AGBs

#### Use Authorization for Expenditure
Use Authorization for Expenditure

##### Form to be filled out
Form to be filled out
mandatory

|Manage Suppliers|Add, edit purchase contacts (suppliers e.g.).|
|Accounts -> Cost Departments|Manage cost departments.|
|Accounts -> Cost Categories|Manage cost categories.|
|Accounts -> Cost Accounts|Manage cost accounts.|
|Accounts -> Cost Transfer Account|Manage cost transfer account (if used).|
|Accounts -> Budget Periods|Manage budget periods.|
|Accounts -> Cost Center|Manage cost centers. Cost centers are for collecting special costs through different cost accounts.|
|Accounts -> Assign Accounts to Site|Assign used accounts to selected ship.|
|Currencies|Manage active currencies.|
|Transportation Types|Manage transportation details types.|
|Manage Ports|Manage active ports.|
|Additional Cost Types|Manage additional cost types.|
|Manage Units|Manage units.|
|Assign my Ships|Select ships you are responsible for.|

|Function|Description| {style="compact"}
|---|---|
|General|Manage all Purchase modulations|
|Show/Hide|Manage all visible fields for vessels|
|Use External Service Provider|Manage all interfaces to external provider (Invoicing, Quotations...)|

### Purchase Documents Mail Texts

BCC E-Mail|Mail address where all Purchase Orders will be sent to in copy
RQ Mail Text|
RfQ Mail Text|
PO Mail Text|Manage mail texts for sending per mail.
Queue Mail Text|
alternatively Queue Mail Text|

### Agency Requests Mail Text 
Manage mail texts for agency requests.
RQ Agency Request Mail Text 
RfQ Agency Request Mail Text 
PO Agency Request Mail Text 

General|Manage Purchase modulations

Manage mail texts for sending purchase documents per mail.

### Individual Signature

To use individual signatures for RQ, RfQ and PO Mail Text hit check box `Add individual signature to Mail text` in Configuration (general).

The individual signature is then built  from name, mail and phone number of the logged in user.

*[PO]: Purchase Order  
*[AZA]: local folder
*[(PO]: Purchase Order  
*[RQ]: Requisition  
*[(RQ]: Requisition  
*[RfQ]: Request for Quotation  
*[(RfQ]: Request for Quotation  
*[SO]: Service Order  
*[(SO]: Service Order  
*[SQ]: Service Requisition  
*[(SQ]: Service Requisition  
*[SRfQ]: Service Request for Quotation  
*[OoB]: Open on Board  
*[(OoB]: Open on Board 
*[ART]: Average Running Time (operation hours per day) 
*[MC]: Master Contract
*[ADS]: Advantage Database Server (database engine used in previous versions of the ZeeBORN software)
*[.replic]: file extension for replication files (aka data transfer files)