The ZeeBORN web portal opens in the browser of a **phone, tablet or laptop** - on Android, iPhone and iPad alike. **Nothing has to be installed**, there is no app in any store, and it works with the ZeeBORN user name and password you already have. It is meant for the work that happens away from the desk: going through an inspection on board, answering topics, photographing a finding, and giving the approvals that would otherwise wait until you are back at the PC. !!! This replaces the Inspection App The portal takes the place of the earlier **Inspection App**, which had to be installed from an APK file. That app is no longer used. Everything it did is now done in the browser - and more. !!! ## Signing in Open the address you received from us in the browser of your phone and sign in with **your own ZeeBORN user name and password**. There is no separate account for the portal. ![The sign-in page of the ZeeBORN web portal](img/webportal-01-sign-in.png) **The address is not the same for everyone** - each installation has its own. If you do not have it, ask your ZeeBORN administrator or us. ### Keeping it one tap away The portal can be placed on the home screen of the phone. It then opens **like an app**, in full screen and without the browser's address bar: Device | How {class="compact"} ---|--- **iPhone / iPad** (Safari) | Share → **Add to Home Screen** **Android** (Chrome) | Menu ⋮ → **Install app** Nothing is downloaded in the process - the icon simply opens the portal directly. ## Finding an inspection Tap the menu **☰** at the top left and choose **Inspections**. The list shows all inspections. ![The list of inspections on a phone](img/webportal-02-find-the-report.png) In the **Safety Report** column, tap **Open** on the row you want. !!! The table is wider than the screen Swipe sideways **on the table itself** to reach the columns further right - that is where the *Safety Report* column sits. This applies to every wide table in the portal. !!! **New inspections are created in ZeeBORN on the PC.** On the phone you work through the ones that already exist. ## Working through a topic The report shows its structure; tap a topic to open it. ![A single topic with answer, remark and save](img/webportal-03-topic.png) Pick an answer, add a remark where one is needed, then tap **Save Answer**. You stay in the report and can go straight on to the next topic. - **Pictures:** tap **Choose file** - the phone offers the camera, so a finding can be photographed on the spot. - **Observations:** recorded per topic, in the section of the same name. ## When a report is locked A **yellow bar** at the top of a report means an **offline copy** has been handed out. While that copy is out, the report is **read-only** here, so that nothing is changed in two places at once. It becomes editable again as soon as the offline copy has been imported back into ZeeBORN. ![A report locked because an offline copy is out](img/webportal-04-offline-copy.png) !!!warning Leave `Unlock offline copy` alone unless the copy is really gone The button exists for the one case where the offline copy will **never** come back - a lost or broken tablet, for example. Using it otherwise means the work done in that copy cannot be imported any more. !!! The offline copy itself is described under [Offline Editing](/HSSEQ/Safety-Reports/Offline-Editing.md) - it is a separate way of working and has nothing to do with the portal. ## Approvals on the phone All of these work in the browser, on a phone just as on a desktop: open the item from the menu, scroll to the coloured box, tap the button. **Every approval asks for confirmation first, and once given it cannot be undone.** Two shapes recur. Either the approval sits in a **coloured box** inside the document, usually with a remark that has to be filled in first: ![Office approval of a ship defect report, in a green box with a required remark](img/webportal-05-approvals.png) Or the button sits **at the top of the page**, next to the title: ![Approving a requisition, with the button at the top](img/webportal-08-approve-requisition.png) What | Where, and what to know {class="compact"} ---|--- **Risk Assessment** | Menu → *Risk Assessments*, open one, **Approve** at the top. The vessel must have approved it on board first. **Ship Defect Report** | Menu → *Ship Defect Reports*, open one, then the green **Office Approval** box. A remark is required. **Drill** | Menu → *Drills*, open one, **Approve**. A remark is required, and the vessel must have approved the drill first. **Requisition / Purchase Order** | Menu → *Purchase*, then *Requisitions* or *Purchase Orders*. Open the document and tap **Approve**. How much you may approve depends on your approval limit. **Bunker and Lube Oil analysis** | Menu → *Bunker Reports* or *Lube Oil Analysis*, open one awaiting approval, then **Approve** or **Reject**. Rejecting sends it back to the vessel and needs a remark. **Safety Report: unlock an offline copy** | Menu → *Inspections*, open a report showing the yellow bar - see the warning above. !!! What you can approve depends on your permissions The list above is what the portal offers, not what every user sees. **If a button is missing, the permission is missing** - the page says so rather than simply hiding it. Your ZeeBORN administrator can add a permission where it is needed. The office approval of an analysis is a **separate permission** from the one used on board. !!! ## Which way to use when For safety reports there are **three ways** to work, and they are meant for different situations: Way | When {class="compact"} ---|--- **ZeeBORN on the PC** | In the office, with everything at hand - creating inspections, the full report, the final review. **This portal**, in the browser or as an app on the phone | On board or on the move, with a connection. Answering topics, photographing findings, giving approvals. **[Offline file](/HSSEQ/Safety-Reports/Offline-Editing.md)** | Where there is no connection at all. The report leaves the system as one file and is imported again afterwards. *[PO]: Purchase Order *[AZA]: local folder *[(PO]: Purchase Order *[RQ]: Requisition *[(RQ]: Requisition *[RfQ]: Request for Quotation *[(RfQ]: Request for Quotation *[SO]: Service Order *[(SO]: Service Order *[SQ]: Service Requisition *[(SQ]: Service Requisition *[SRfQ]: Service Request for Quotation *[OoB]: Open on Board *[(OoB]: Open on Board *[ART]: Average Running Time (operation hours per day) *[MC]: Master Contract *[ADS]: Advantage Database Server (database engine used in previous versions of the ZeeBORN software) *[.replic]: file extension for replication files (aka data transfer files)