When a vessel creates an extraordinary Risk Assessment, the crew can enter operations and hazards that do not yet exist in the system. These entries are marked as **unapproved** and stay that way until the office has looked at them. Only after approval do they become part of the regular catalog of operations and hazards.

These functions are available **in the office only**, and each of the two needs its own right — if a menu entry described here is missing, the right is the first thing to check.

## Being told that something is waiting

The User Dashboard can point out open requests, so nobody has to look for them:

Entry | Shows {class="compact"}
---|---
Unapproved Hazards | Hazards used in risk assessments that have not been approved yet.
Unapproved Operations | Operations used in risk assessments that have not been approved yet.

To switch them on, open the **Risk Assessment** module, go to **Configuration > Configure User Dashboard** and enable the two entries in the Risk Management section. Both are office-only. See [User Dashboard](/General/Global-Features/User-Dashboard/) for how the configuration window works.

## Approving hazards

1. In the Risk Assessment module, click **More Actions > Manage Hazard Requests**.
2. Go through the list — clicking an entry shows its details.
3. Tick the hazards you want to accept and click `Approve`.

Besides approving, the same window offers:

Button | Effect {class="compact"}
---|---
`Change into existing` | Merges the selected entries into a hazard that already exists. This is the way to deal with duplicates.
`Delete selected Hazards` | Deletes the selected entries.
`Delete Unused` | Deletes all hazards that no Risk Assessment refers to.

## Approving operations

1. Click **More Actions > Manage Operation Requests**.
2. Switch on `Show Extraordinary` so that all requests are listed.
3. Tick the requests you want to handle and choose what should happen:

Button | Effect {class="compact"}
---|---
`Approve & Request Assessment` | Approves the operation and creates a Risk Assessment for it straight away.
`Approve only` | Approves the operation without creating a Risk Assessment.
`Reject` | Rejects the request.
`Assign to existing Operation` | Assigns the requests to an operation that already exists. Every Risk Assessment linked to them is updated automatically.

## Cleaning up duplicates

Vessels sometimes request an operation that already exists under a slightly different spelling — "Passage Planning" and "Passage Planing" side by side. Such entries do not have to be rejected and typed again:

1. Switch on `Show Extraordinary`.
2. Tick all the duplicate entries.
3. Click `Assign to existing Operation`.
4. Find the correct operation, select it and confirm.

The Risk Assessments that were hanging on the duplicates are moved over to the correct operation, and the duplicates disappear.

*[PO]: Purchase Order  
*[AZA]: local folder
*[(PO]: Purchase Order  
*[RQ]: Requisition  
*[(RQ]: Requisition  
*[RfQ]: Request for Quotation  
*[(RfQ]: Request for Quotation  
*[SO]: Service Order  
*[(SO]: Service Order  
*[SQ]: Service Requisition  
*[(SQ]: Service Requisition  
*[SRfQ]: Service Request for Quotation  
*[OoB]: Open on Board  
*[(OoB]: Open on Board 
*[ART]: Average Running Time (operation hours per day) 
*[MC]: Master Contract
*[ADS]: Advantage Database Server (database engine used in previous versions of the ZeeBORN software)
*[.replic]: file extension for replication files (aka data transfer files)