Field by field, what a Ship Defect Report holds. For the way a report travels — from recording it through the office to closing it on board — see [Ship Defect Report](/Technical/Ship-Defect-Report/).

!!! Info
**Which fields appear depends on the configuration.** Expect to see fewer than are listed here, and in some setups a few that are not.
!!!

## Tab "Details"

Field | Description {class="compact"}
---|---
Component | Selected from the Maintenance tree.
Title | Only usable for a report that needs no repair job.
Due Date | The date by which the problem has to be solved.
Category | The component categories.
SDR Defect Category | What kind of defect it is.
Details | Free text.
Root Cause Category | The categories to choose from.
Root Cause | The root causes belonging to the chosen category.
Cause(s) of failure(s) | Why the failure occurred.
Failure Date (Local), Time (Local) | When the defect occurred, in the vessel's local time.
Failure Date (GMT), Time (GMT) | The same moment in GMT.
Report Date | When the report was written — relevant where that is later than the failure.
Voyage Number | The voyage the defect occurred on.
Impact Designation | How severe the impact is. The scale is configurable: either *low / medium / high*, or the finer *Slight / Minor / Moderate / High / Extreme*.
Position | Where it happened — see [Position](/General-Usage/Position.md).
Follow up information sent | The date on which follow-up information went out.
Defect Report closed | The date the report was closed.
Reported by | `Select Name` picks a user of the system; `Enter Name` takes anyone else as free text.
Attachments | See [Attachments](/General-Usage/Attachments.md).

## Tab "Controls"

Depending on the configuration, the following can or must be filled in:

Field | Description {class="compact"}
---|---
Risk Assessment | The assessment belonging to the defective component — see [Attach Risk Assessment](/General-Usage/Attach-RA.md). Every report needs one before it can be approved.
Review for Risk Assessment from the Office | Ticked once the office has reviewed the assessment.
Failed Control, Further Control | Free text.
Management of Change | See [Attach Management of Change](/General-Usage/MoC.md).
Review for Management of Change from the Office | Ticked once the office has reviewed it.
Flag / Class | Tick whichever has been informed.

!!! Info
The review and notification boxes are shown in the office version only.
!!!

## Tab "Actions as single tracked items"

Where the configuration calls for it, the corrective and preventive actions are not free text but individually tracked items, each with its own category, responsible and due date. They then behave like tracked actions everywhere else in the system — see [Actions](/General-Usage/Action.md).

The alternative is the `Final` tab, which takes the same actions as free text. Only one of the two is shown; see [Ship Defect Report](/Technical/Ship-Defect-Report/#tab-final).

*[PO]: Purchase Order  
*[AZA]: local folder
*[(PO]: Purchase Order  
*[RQ]: Requisition  
*[(RQ]: Requisition  
*[RfQ]: Request for Quotation  
*[(RfQ]: Request for Quotation  
*[SO]: Service Order  
*[(SO]: Service Order  
*[SQ]: Service Requisition  
*[(SQ]: Service Requisition  
*[SRfQ]: Service Request for Quotation  
*[OoB]: Open on Board  
*[(OoB]: Open on Board 
*[ART]: Average Running Time (operation hours per day) 
*[MC]: Master Contract
*[ADS]: Advantage Database Server (database engine used in previous versions of the ZeeBORN software)
*[.replic]: file extension for replication files (aka data transfer files)