# Voyage Schedule Port Stays

The Voyage Schedule screen shows you the Voyage Schedule of the vessel. If you have the necessary access rights you will also see a toolbar with functions allowing you to modify and extend the shown Voyage Schedule.

## Record of individual positions/Port Stays

Hit `New` -> a new Position Entry will be generated in the Voyage Schedule. 

![](image-2.png)

If a Voyage Schedule Entry already exists for a vessel, some data will be taken over from the last existed Voyage Schedule entry. These are  the following data:
1. the last port
1. the last end date will be set as new start date

Depending on the selected status (e.g. port stay), the form will change its appearance.

![](image.png)

Is the status a „One Port“ status (see [Configuration](https://docs.zeeborn.info/administration/configuration/sites/#voyage-schedule-status)), the areas „Start“ and „End“ will be replaced by an individual area „Port“.
The area „Crew Change“ will be displayed only if the status has been assigned before and a crew change will be allowed.
Once a Port containing a default Agent is selected, you can choose the item by default. 
There is the option to change the selection you made. 
If the configuration of the status does not manage the berthing time so it is only necessary to record the Start and End date.

### Assign Activities and Attachments
![](image-1.png)

To enter port and cargo activities or attach documents, please select TAB "Activities & Attachments".

## Assign Port Activities (outside of edit form)

To assign Activities to a Voyage Schedule Entry outside of the edit form, please select the entry in the overview and hit button “Activities -> Assign”.
Choose „Activity“  and if necessary you can add „Remark(s)”.
All allocated Activities are displayed in the Voyage Schedule entry overview including all remarks.
Hit button „Activities -> Manage/Show” to edit/delete allocated Activities.

![](image-3.png)

## To be confirmed

It is not clear whether the date of the Voyage Schedule Entry or the Port is confirmed, so the entry can be set as   „to be confirmed“.
If the check box is activated, so the entry is displayed in italics and gray in the overview. The message  
„To be confirmed“ written in red appears in the HTML-view.
To confirm an entry you have to delete the check box by clicking „Edit“ or hit the button „Confirm“ (the latter is only possible after finalization of user’s entry).

## Edit of an already-registered entry

If you want to edit an entry, first the system checks all existing entries which are prior to or after them. 
The system will automatically customize all entries after confirmation. 

## Additional Buttons – Overview

**Time Frame** - Hit „Load“ to get the listed Voyage Schedule Data for the certain period. The system calculates the end date from Set Preview Days.

**Show All** - Hit button „Show All“  to display all available Voyage Schedule entries for the required ship.

**Without Missing** - By clicking the button „Without Missing“, only the existing entries are displayed and otherwise the missing entries will be displayed too:

**Show History** - History of detailed entries will be displayed here.

**Confirm and Undo Confirmation** - Once an entry has been marked with „to be confirmed“. The process can be confirmed and will be completed. 

## Generate Position Entries
The system generates an intermediate Voyage Schedule Entry for two existing entries. Therefore use the button „Generate Position Entries“. Select the desired entries in the following form, choose the status of the generating entry and hit button „Generate and Close“.

## Dashboard and Fleet Monitor
To check the available Voyage Schedules, please select the required items as follows:                                                                                                                                       
Configuration -> Sites/Ships -> [Dashboard Items](Dashboard Items) 

There are two verification routines:
* Voyage Schedule: check, if Voyage Schedule is available and completed.
* Voyage Schedule (confirmed): check, if all entries till today are confirmed.
The result of the check will be displayed either for the ship -> [Tab Info](Tab Info)
or will be displayed under the [Tab Fleet Status](Tab Fleet Status).

## Overview

The voyage schedule per vessel is then visible on the dashboard side:

![](image-5.png)

![](image-4.png)

The green circle (or vessel) shows the current staus of the vessel (either directly in port - green circle - or on the way to another port - green vessel)

*[PO]: Purchase Order  
*[AZA]: local folder
*[(PO]: Purchase Order  
*[RQ]: Requisition  
*[(RQ]: Requisition  
*[RfQ]: Request for Quotation  
*[(RfQ]: Request for Quotation  
*[SO]: Service Order  
*[(SO]: Service Order  
*[SQ]: Service Requisition  
*[(SQ]: Service Requisition  
*[SRfQ]: Service Request for Quotation  
*[OoB]: Open on Board  
*[(OoB]: Open on Board 
*[ART]: Average Running Time (operation hours per day) 
*[MC]: Master Contract
*[ADS]: Advantage Database Server (database engine used in previous versions of the ZeeBORN software)
*[.replic]: file extension for replication files (aka data transfer files)