## Add Inspection Report

![](./media/image1.jpeg)

Use button `New Inspection Report` and choose type of inspection/audit
and the standard you wish to report.

![](./media/image2.jpeg)

In office you have to choose the vessel at first and then the report
type and standard.

Select correct `Audit Date`, fill fields for `Port` or `Location,
`Auditor`, `Report Number` and `Master`. Use button `Get Title` and
system will create correct report title based on the given information
\[Ship -- Type of Report -- Port -- Date\].

Optionally a description can be inserted into, or attachments can be
added.

![](./media/image3.jpeg)

**Note:** Inspections without any findings shall be reported in the
system too. In this case select checkbox `no deficiencies found` and
the inspection will be closed. Above window can only be saved if
either this checkbox is selected, or inspection items are added.

![](./media/image4.jpeg)

### Add Inspection Items

Use `New` to add a new deficiency and choose correct item category.
For every inspection type the system will show you the applicable item
categories.

![](./media/image5.jpeg)

With choosing the item group the available item numbers are visible.
Choose the correct one. Add a title and a description. The
`Consecutive Number` is arbitrary with number and letter as in your
company defined. Optionally attachments can be added.

With `Save` item will be saved. Title of this item is built as
follows:

![](./media/image6.jpeg)

Item Category -- Ship -- Creation Site (O for Office and S for Ship)
-- Year -- Running Number

#### *Follow-Up*

Depending on your access rights you can also assign the responsible
person and the due date. This assignment is usually done by office
site.

#### *Status of Items*

Status of each item is indicated by symbol and colour. You find legend
under button `Actions`.

![](./media/image7.jpeg)

![](./media/image8.jpeg)

### Follow up for Inspection Items

-   Use `Follow Up` for making any changes on item.

-   With status `completed` the item will be closed.

-   With status `in progress` the item will be opened for further
    actions.

-   With status `rejected` the item will be rejected, no further actions
    are needed.

> **It is mandatory to add a comment to save the changes in the item.**
>
> **Note:** If no responsible person and due date are assigned by the
> time of completion, system will set current user and date instead.

### Confirm Inspection Reports

All inspections with status `completed on board` must complete in
office too. After this the inspection moves to folder `Final
Verification`.

## Useful Functions

![](./media/image9.jpeg)

### Search

You may either search via Name/Title, Number or a full text search
(also including the description of items). Use `OK` and you will be
guided to the selected inspection or item.

![](./media/image10.jpeg)

![](./media/image11.jpeg) 

### Refresh

The module will be refreshed, and all actual data will be shown.

### Show closed audits in overview

All closed audits/inspections will be shown in HTML view.

*[PO]: Purchase Order  
*[AZA]: local folder
*[(PO]: Purchase Order  
*[RQ]: Requisition  
*[(RQ]: Requisition  
*[RfQ]: Request for Quotation  
*[(RfQ]: Request for Quotation  
*[SO]: Service Order  
*[(SO]: Service Order  
*[SQ]: Service Requisition  
*[(SQ]: Service Requisition  
*[SRfQ]: Service Request for Quotation  
*[OoB]: Open on Board  
*[(OoB]: Open on Board 
*[ART]: Average Running Time (operation hours per day) 
*[MC]: Master Contract
*[ADS]: Advantage Database Server (database engine used in previous versions of the ZeeBORN software)
*[.replic]: file extension for replication files (aka data transfer files)