# Risk Assessment - Approving Unapproved Hazards and Operations

## Overview

When crew members on board create Extraordinary Risk Assessments with new operations or assign new hazards, these items are initially marked as **unapproved**. They need to be reviewed and approved by the office before they become part of the standard operation/hazard catalog.

Two new notifications are available in the User Dashboard:

| Notification | Description |
|---|---|
| **Risk Assessments with Unapproved Hazards** | Risk Assessments that contain hazards which have not yet been approved by the office. |
| **Unapproved Operations** | New operations requested by vessels that need to be approved or rejected. |

## 1. Enable Notifications (One-Time Setup)

1. Open the **Risk Assessment** module.
2. Click **User Settings** > **Configure User Activities**.
3. In the **Risk Assessments** section, enable **Unapproved Hazards** and **Unapproved Operations**.
4. Optionally configure which sites to monitor.

## 2. Approving Unapproved Hazards

1. Click **More Actions** > **Manage Hazard Requests**.
2. Review the list. Click on a hazard to see details.
3. Check the boxes next to hazards you want to approve.
4. Click **Approve**.

### Additional Options

| Button | Description |
|---|---|
| **Approve** | Marks selected hazards as approved. |
| **Change into existing** | Merges selected hazards into an existing approved hazard (for duplicates). |
| **Delete selected Hazards** | Deletes selected hazards. |
| **Delete Unused** | Deletes all hazards not referenced by any Risk Assessment. |

## 3. Approving Unapproved Operations

1. Click **More Actions** > **Manage Operation Requests**.
2. Enable **Show Extraordinary** to see all requests.
3. Select one or more operation requests using the checkboxes.
4. Choose an action:

| Button | Description |
|---|---|
| **Approve && Request Assessment** | Approves the operation and creates a new Risk Assessment. |
| **Approve only** | Approves the operation without creating a Risk Assessment. |
| **Reject** | Rejects the request. |
| **Assign to existing Operation** | Assigns selected requests to an existing operation. Use for duplicates (e.g. "Passage Planning" vs "Passage Planing"). All linked RAs are updated automatically. |

### Merging Duplicate Operations

1. Enable **Show Extraordinary**.
2. Select all duplicate entries (checkboxes).
3. Click **Assign to existing Operation**.
4. Use the search bar to find the correct operation.
5. Select it, click OK, confirm.
6. All linked Risk Assessments are updated, duplicates removed.

## 4. Required Permissions

| Action | Permission |
|---|---|
| Manage Hazard Requests | 500025 |
| Manage Operation Requests | 500026 |

> **Note:** These functions are only available in the Office version.

*[PO]: Purchase Order  
*[AZA]: local folder
*[(PO]: Purchase Order  
*[RQ]: Requisition  
*[(RQ]: Requisition  
*[RfQ]: Request for Quotation  
*[(RfQ]: Request for Quotation  
*[SO]: Service Order  
*[(SO]: Service Order  
*[SQ]: Service Requisition  
*[(SQ]: Service Requisition  
*[SRfQ]: Service Request for Quotation  
*[OoB]: Open on Board  
*[(OoB]: Open on Board 
*[ART]: Average Running Time (operation hours per day) 
*[MC]: Master Contract
*[ADS]: Advantage Database Server (database engine used in previous versions of the ZeeBORN software)
*[.replic]: file extension for replication files (aka data transfer files)