## Create a SDR in the module „Maintenance"

Please select the vessel in "Maintenance" and then select the component.
![](./media/image1.png)

If the component is selected the SDR is created with `Create Defect Report`.

![](./media/image2.png)

If the SDR was created in the module `Maintenance` the selected
component is already entered.

![](./media/image3.png)

A Description, Root Cause Category and Cause(s) of failure(s) **must**
be entered. All other information can be given.

The created Risk Assessment must be attached for each SDR.

With `Cancel` the report is rejected.

With `Save` the report is created and is visible in the module
`Ship Defects`.

![](./media/image4.png)

Any further processing or changes of the report takes place exclusively
in the module `Ship Defects`.

## Create a SDR in the module „Ship Defects"

![](./media/image5.png)

A new SDR can be created with „New Defect Report".

![](./media/image3.png)

A component has to be selected or a title must be entered (title can be entered only if the special form was chosen in Configuration).

In addition, a Description, Root Cause Category and Cause(s) of
failure(s) must be entered. An appropriate risk assessment, toolbox
meeting or safety meeting protocol must be attached. All other
information can be given.

The report is created with "Save" and with "Cancel" the report is
rejected.

## Edit a SDR on board

![](./media/image6.png)

The SDR can still be edited with "Edit", if the user has the appropriate
right, it can be deleted with "Delete" and the corresponding actions can
be added with "Add Corrective / Preventive Action".

![](./media/image7.png)

If the title or component has been changed, the name of the SDR will be
corrected with `Update Internal Number`.

For each SDR an extra data transfer with `Create Data Transfer (SDR
only)` can be created.

![](./media/image8.png)

With `Show History` you can look at the history. Comments can still be
added to the SDR using the button `Add General Comment`. With
"Documents", documents can be used to attach, display or delete. An
official SDR report can be printed or saved. With `Save (with
Attachments)` the SDR can be saved.

![](./media/image9.png)

If the SDR is confirmed as complete with `Approve (on board)`, the SDR
will change to the folder `Approved Reports` and cannot be edited
anymore.

A SDR can only be confirmed on board when all attached actions have been
completed with `Completed on board`.

![](./media/image10.png)

## Edit a SDR in the Office

![](./media/image11.png)

The SDR can still be edited with `Edit`, if the user has the
appropriate right, delete with `Delete`, with `Reject` the report
can be rejected and with `Add Corrective / Preventive Action` the
corresponding actions can be added. `Edit (Administrative Tasks)` is
only visible if the user has the appropriate right and all changes made
using this function are not recorded in the history.

![](./media/image12.png)

If the title or component has been changed, `Update Internal Number`
corrects the name of the SDR.

![](./media/image8.png)

With `Show History` you can view the history. Comments can still be
added to the SDR by using `Add General Comment`. Documents can be used
to add, to display or delete documents. An official report of the SDR
can be printed or saved. With "Save (with Attachments)" can be used to
save the SDR.

### TAB Job Details

![](./media/image13.png)

An existing job or a new job can be linked to the SDR.

If you want to add an existing job, click on the corresponding checkbox.

![](./media/image14.png)

Then all jobs of the components are displayed. The corresponding job can
be selected and `Select` confirms the selection.

![](./media/image15.png)

The selected job appears in the SDR with the next due date. In the
Maintenance module, the job appears in the Schedules list with the
character in the SDR.

![](./media/image16.png)

A title, description and due date **must** be entered for a new job.
Responsible can be entered.

![](./media/image17.png)

![](./media/image18.png)

![](./media/image19.png)

With `SDR -- Approve & Resend to Ship for closing` the SDR is
transferred to the ship with the new data.

If the ship has not attached the document, the superintendent must
attach the document. Without the corresponding and attached document,
the SDR cannot be confirmed.

![](./media/image20.png)

If the SDR is confirmed, the ship has to do the appropriate job for the
SDR to close or switch to the folder "SDR -- For Follow Up".

![](./media/image21.png)

### 

### Report a SDR

On board, the SDR appears in the `SDR - Waiting for closing` folder in
the module "Incidents". **The SDR cannot be edited here.**

![](./media/image22.png)

On board, the SDR is only closed by reporting the corresponding job.

![](./media/image23.png)

A Risk Assessment must be carried out for each job that is linked to an
SDR.

For that, the corresponding template is selected and filled in.

![](./media/image24.png)

The job can then be reported.

On board, the SDR is closed and can be found under `Closed` in the
corresponding year and month.

![](./media/image25.png)

### SDR in the Office

When the SDR are closed on board, the Office moves them either to the
"Closed" folder or to the folder "SDR - For Follow Up".

![](./media/image26.png)

All SDR without action and with action with the status `Completed` are
moved to the folder `Closed`.

![](./media/image27.png)

All SDR with action with the status `Completed on board` are moved to
the folder `SDR - For Follow Up`.

![](./media/image28.png)

If the actions are closed in the Office, these SDR are also moved to the
"Closed" folder.

*[PO]: Purchase Order  
*[AZA]: local folder
*[(PO]: Purchase Order  
*[RQ]: Requisition  
*[(RQ]: Requisition  
*[RfQ]: Request for Quotation  
*[(RfQ]: Request for Quotation  
*[SO]: Service Order  
*[(SO]: Service Order  
*[SQ]: Service Requisition  
*[(SQ]: Service Requisition  
*[SRfQ]: Service Request for Quotation  
*[OoB]: Open on Board  
*[(OoB]: Open on Board 
*[ART]: Average Running Time (operation hours per day) 
*[MC]: Master Contract
*[ADS]: Advantage Database Server (database engine used in previous versions of the ZeeBORN software)
*[.replic]: file extension for replication files (aka data transfer files)