Powered by

# Purchasing

# Units

All units are arbitrary. For adding and changing the units use New and Rename. Only units which are not in use can be deleted.

# Transportation Details

All transportation details are arbitrary. For adding and changing the transportation details use New and Rename. Only transportation details which are not in use can be deleted.

# Delivery Terms (Incoterms)

All Delivery Terms are arbitrary. For adding and changing the transportation details use New and Rename. Only transportation details which are not in use can be deleted.

# Additional Cost Types

All additional cost types are arbitrary. For adding and changing the additional cost types use New and Rename. Only additional cost types which are not in use can be deleted.

# Purchasing - Configuration general

# General

# General

Function Description
use latest order price for spare parts(if no stock price is available) price from last order will be inserted in RQ
Rearrange Position automatically After every change the items will be rearrange in RQ/RfQ/PO
Received Date and Port mandatory (on board)
set Quotation as completed
Use on hold folder for open Requisitions
Use on hold folder for open Purchase Orders
Use Stock Spare Parts
Show Payment Conditions in Order Reports
Add individual signature to Mail text
Use ESM and SIRE in Priorities
QT status remains after changing RfQ(if not sent again to Supplier)
Show general department(office,deck,engine)
Send QT/PO automatically per Mail QT and PO will be sent to Supplier directly from ZeeBORN, no sending via E Mail program needed

# Show/Hide

  • Block/Hide internal remark (on board)
  • Hide Cost Center on board
  • Hide booking Date on board
  • Hide Addresses on board (Supplier,Invoice)
  • Hide Prices on board
  • Hide Internal number (Items)
  • Hide Order References (Items)
  • Hide Custom Tariffs
  • Hide Capital Asset
  • Hide Land of Origin
  • Component -> Hide Component Path
  • Component -> Hide Component Code
  • Component -> Hide Order References

# Use External Service Provider

Use External Service Provider (e.g. Procure Ship) Add new Supplier Show Info Texts in Log file Block Supplier changing Block Quotation number changing

# External Invoice Registrator

Use External Invoice Registrator for Invoices Show Info Texts in Log file

# Terms of Service

send ToS with PO VMSM AGBs

# Use Authorization for Expenditure

Use Authorization for Expenditure

# Form to be filled out

Form to be filled out mandatory

|Manage Suppliers|Add, edit purchase contacts (suppliers e.g.).| |Accounts -> Cost Departments|Manage cost departments.| |Accounts -> Cost Categories|Manage cost categories.| |Accounts -> Cost Accounts|Manage cost accounts.| |Accounts -> Cost Transfer Account|Manage cost transfer account (if used).| |Accounts -> Budget Periods|Manage budget periods.| |Accounts -> Cost Center|Manage cost centers. Cost centers are for collecting special costs through different cost accounts.| |Accounts -> Assign Accounts to Site|Assign used accounts to selected ship.| |Currencies|Manage active currencies.| |Transportation Types|Manage transportation details types.| |Manage Ports|Manage active ports.| |Additional Cost Types|Manage additional cost types.| |Manage Units|Manage units.| |Assign my Ships|Select ships you are responsible for.|

Function Description
General Manage all Purchase modulations
Show/Hide Manage all visible fields for vessels
Use External Service Provider Manage all interfaces to external provider (Invoicing, Quotations...)

# Purchase Documents Mail Texts

BCC E-Mail|Mail address where all Purchase Orders will be sent to in copy RQ Mail Text| RfQ Mail Text| PO Mail Text|Manage mail texts for sending per mail. Queue Mail Text| alternatively Queue Mail Text|

# Agency Requests Mail Text

Manage mail texts for agency requests. RQ Agency Request Mail Text RfQ Agency Request Mail Text PO Agency Request Mail Text

General|Manage Purchase modulations

Manage mail texts for sending purchase documents per mail.

# Individual Signature

To use individual signatures for RQ, RfQ and PO Mail Text hit check box Add individual signature to Mail text in Configuration (general).

The individual signature is then built  from name, mail and phone number of the logged in user.

Copyright © 2025 ZeeBORN GmbH. All rights reserved.