| OoB |
Open on board |
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| Show Details |
Only available in office for open on board requisitions (OoB). Show details overview as read only – no editing allowed. |
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| Edit |
Edit details. Not available for OoB RQs in the office. |
Edit RQ Details |
| Split |
Split selected items to new sub requisition. |
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| Switch Items |
Only available for RQ (not for SQ). Switch selected items to existing requisition for same site. You can either copy or move items. |
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| Reject |
Reject requisition. Requisition will remain in system. |
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| Delete |
Delete requisition. Please note: Requisition and all relevant documents (attachments, history, eventually created purchase orders etc.) will be deleted completely from system and will no longer be available. |
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| Approve |
Approve requisition. Requisition slides from folder “open” to folder “approved”. Only approved requisitions can be finished. |
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| Show History |
Access to the whole history of the selected purchase document including all associated documents (for instance, if you want to see the history of a purchase order, you have access to the history of the associated requisition too). The history is divided into several tabs for a better overview. |
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| Attachments -> Attach |
Add documents to requisition. Attached documents will be sent to the supplier along with the requisition and stay in the system. |
Add Documents |
| Attachments -> Show/Delete |
Show all assigned documents with possibility to delete attachments. |
Show/Delete Documents |
| Distribute |
Only available for RQs (currently). Allows to copy requisition to other/same ship. If no equivalent spare part is found on the destination site, all ship specific spare parts will be copied as free line item. |
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| Set as Standing Order |
Set the requisition to the standing order list. Mark requisition as template. |
Copy from standing order |
| Create Data Transfer (without attachments) |
Generates an unscheduled immediate data transfer without available attachments.. |
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| Create Data Transfer (with attachments) |
Generates an unscheduled immediate data transfer with available attachments. |
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| Send |
Send official report as pdf to printer, per mail or to queue. Information will be stored in history. |
Queue |
| Add Remark to History |
Add remark manual to history of selected document. |
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| Link to Dry Dock Job Card |
You can link requisition to selected dry dock job card. Requisition will remain in open status – only a link between job card and requisition will be stored. Link information is available in requisitions HTML overview. |
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| Remove Link to Dry Dock Job Card |
Remove link between dry dock job card and requisition. |
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| Rearrange Position |
After assigning new items you can click “rearrange position” – the order of the items will be redefined depending of the assigned components. |
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| Get valid TAN |
Only visible, if system detects invalid TAN. |
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| Follow up / Pin to User Activities -> Follow up |
Follow up for RQ can be given. |
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| Follow up / Pin to User Activities -> Clear Follow up |
Follow up for RQ can be deleted. |
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| Hold |
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| Get Stock Article Changes |
All changes from Stock will be overtaken in RQ. |
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