# Dry Docking

The Dry Docking module assists with the planning, execution and monitoring and dry docking projects.

Dry docking is managed as dry docking projects, where main tasks and services can be created based on pre-defined catalogs. Such a project consists of

Detailed list of job cards
Detailed list of required spare parts, resources and services
Assistance with requesting and evaluating quotations from potential shipyards
Managing most financial aspects, incl. ordering of services, spare parts, replacement components
Detailed documentation about executed tasks
Progress tracking and claim management
Final review, approval and closing (technical and financial)

The Dry Docking module is interlinked with other ZeeBORN modules: with the Planned Maintenance module for planning and tracking maintenance jobs during dry docking; with Purchasing module for handling ordering and delivery tracking; with Budgeting for financial monitoring; with most HSSEQ module for handling all maintenance and repair tasks to be done based on deficiencies identified during inspections, audits or as a result of a defect report.

# Create Dry Dock

With New Dry Dock a new Dry Dock can be created.


Site	The vessel must be selected.
Start Date	Enter the Start Date
End Date	Enter the End Date
Port	Port is selected from the configured ports.
Yard	As far as known, the shipyard can be selected from the address book.
Remarks	Comments on the shipyard can be entered.
Name	The Dry Dock name is formed from the abbreviation of the vessel and the year. If a different name is needed, the Dry Dock can be renamed.
Use Component Number for TAN	If there is a component code, e.g. SFI code, it can be used as a TAN for the job cards.

# New Job Card

There are different options to add a job card to the Dry Docking module. A job card may be based on a job already existing in the Maintenance system, must pick from catalog or must be newly added. A newly added job can be set for a component or completely free. For all job cards a Catalog Group must be chosen. Any job from Maintenance module which is converted into a job card will have the Dry Dock end date as due date and is not shown any longer in the Maintenance Schedule List (unless an interval-job is due before Dry Dock and original due date is explicitly kept by hit button “No delay”).

# Delay a Job until Dry Dock

If an interval-job moved to Dry Dock the due date can be changed. For this reason, the following window will be displayed.


Delay	Due date changed to date of the Dry Dock.
No delay	Due date will be unchanged.

info

Fixed/on demand jobs are automatically delayed, meaning they get the Dry Dock end date as due date once converted to a job card.

# existing job

Component must be chosen from the component tree and one of the linked jobs to be selected. You may also create a job card from the Maintenance module: Go to the respective component and click “Create Dry Dock Job Card”. Select option “existing job”, confirm the correct Dry Dock and select one of the linked jobs. Same applies when creating a job card from the Maintenance Schedule List.

Note:

Title of component and job is fixed and cannot be changed at a later stage. Also, no other component can be linked to this job card - this is only possible when creating a job card for a new job.

If the job is not yet existing in the Maintenance system, please select one of the following options:

new job - existing component: Component must be selected from the component tree, job to be added manually. The new created job will be available as on demand job in Maintenance module for selected component. Alternately you may create a job card from the Maintenance module: Go to the respective component and hit “Create Dry Dock Job Card”. Select option “New Job”, confirm the correct Dry Dock and enter the job title of the new job.

Note:

Component title is fixed and cannot be changed at a later stage. However, if necessary, the job card can be linked to another component. It is possible to modify job title.

Free Job: Component as well as job is manually added and there is no link to the Maintenance module.
Free Jobs from Catalog: Several jobs are imported in Dry Docking module in a catalog. After clicking button the following form will appear.
Please select all needed jobs by clicking the related checkbox and click “Select”.

New created job cards will appear in the Dry Dock tree under folder “open” and can be edited there for further specification.

New sub job card assigned to catalog job card: Sub job card is manually added and there is no link to the Maintenance module or catalog. The job will show as sub job under existing job card and will get the number of parent job card plus a character in alphabetical order (e.g. A1.1.1.A, A1.1.1.B etc.).

Please note:

For all free jobs (catalog and sub catalog job cards too) applies the following rule: Once you select a component from the component tree as “on demand job” will be created for component. Job card is linked to this new created job and the report will be saved for this component in Maintenance module.

After selection component details are blocked and button “Select” will be invisible. If you do not want to create new job for component, please enter component details instead of using “Select” component.

# Add Job Card in Maintenance module

A job card can be created directly in schedules list. Choose the job and click “Create Dry Dock Job Card”.

It is also possible to create a job card in TAB „Component”. Here you can create a job card for an existing job or for a new job for the selected component.

# Add Job Card in Purchase module

All Service Orders can be moved to Dry Dock.

All Requisitions can be linked to an existing job card.

Note:

A Requisition never can be moved to Dry Dock and a Service Order never can be linked to a job card.

# TAN-Structure

All job cards from catalog already serially numbered. All other job cards are numbered by catalog group and a consecutively letter in order where job cards are created.

# Approve a Job Card

Upon approval of a job card by the vessel (if created on board), the job card will move to folder "approved on board" and can’t be edited any longer by ship's side. In the office this job card will be allocated under folder "open". Job cards created in office are automatically in folder “approved on board”.

Note:

If office may decide to return a job card to the vessel (button “Resend to ship”) in case the content has to be further modified by the vessel - only in this case the job card will move back to "open" folder.

Once the job card is approved from office side, it will move to the folder "approved/for reporting" and can be reported/closed by the vessel upon start of the Dry Dock.

# Activate a Job Card for Purchasing

If a job has to be done by a third party, office may activate an approved job card for purchasing, i. e. create a service order out of it. Links (blue-underlined) are available between job card and Service Quotation/Service Order. The basket in front of the TAN refers to a job card that was activated for purchase.

Office will issue an official Service Order which is sent to supplier. Only then the job card can be closed by vessel.

Note:

If a job card was activated for purchasing and afterwards is rejected/deleted or deactivated for purchase (button “Undo Activate for Purchasing”), the corresponding SQ/SO will be shown in red color in the Purchasing module along with a statement about the changed status of the job card. Now either the SQ/SO has to be rejected as well or kept valid in the Purchasing system (button “Keep Active”).

# Add Spare Parts to a Dry Dock Service Order

Once having activated a job card for purchasing, you have the option to add spare parts to this SQ in case the service provider is also supposed to supply needed spare parts - Purchasing module: “Edit SQ/Add Spare Parts”. Upon completion of the job/service, the job has to be reported (closing the job card) and the spare parts have to be 'received' in the Purchasing module. Activate a Job Card for Yard Approved job cards can be activated for yard. This is usually done by the office and indicates that the job card was submitted to the shipyard. This function has no further consequences within the database and just serves as information to the Superintendent. Activate a Job Card for Crew Approved job cards can be activated for crew. This is usually done by the office and indicates that the job card was submitted to the own crew. This function has no further consequences within the database and just serves as information to the Superintendent.

# BATCH FUNCTIONS

# CREATE REQUEST FOR QUOTATION

For each process a RfQ can be created for several yards. All quotations will be sent to yard as excel sheets. All job cards activated for yard will be part of the RfQ. Additional costs can be added. The quotation will be created and can be sent to yards. The filled in excel sheet can be imported. With edit all prices can be added.

With Show complete Cost Overview all imported yard quotations can be compared, and one yard can be selected.

# Report / Close a Job Card

Upon completion of the job in Dry Dock the corresponding job card has to be closed. Click “Report” and the typical window for Maintenance job reporting or a window for the free job card shows up. Please fill all details accordingly.

Is a job card linked to Maintenance module the report will also be saved in Maintenance module. All free and all catalog jobs can be reported with “Batch Reporting”.

# EVALUATION

For each job card an evaluation can be added.

The rating has to be filled in and an evaluation remark can be given. RECORDING THE REAL COSTS All real costs can be added.

# REPORTS

# Dry Docks Overview

An overview of all Dry Docks for selected period will be shown.

# Job card per Dry Dock

All selected job card of a dry dock will be shown. Job card activated / linked to Purchase

All job cards linked to or activated for Purchase for selected Dry Dock will be shown. Job card activated / linked to Purchase - complete

All closed job cards linked to or activated for Purchase for selected Dry Dock will be shown.