# SBM Certificates

The SBM Certificates screen shows you all known certificates and other similar documents that are important for the selected vessel(on board: for this vessel). You will also see an overview of already expired documents or documents that will expire soon.

Three views are available per default the Overview is set.

# TAB “Certificates Overview”

All assigned certificates are listed including their expiry dates. A click on the certificate will open the details (Issue Date, Document Number etc.). With Edit a single certificate can be edited directly in Overview.

# TAB “Details”

The TAB “Details” is split in two areas: On the left site all inserted certificates sort by certificates group will be shown On the right site all details of selected certificate will be shown Under the view Details you can work on the certificates, add new ones or attach copies of certificates (depending on your access rights).

# Add a Missing Certificate

All required certificates can be added with “Add/required Certificates only”. For a complete list of all available certificates choose “Add/all Certificates”, however, it should rarely be the case that certificates need to be added which are not assigned to your vessel. If the certificate wasn't in the list, please inform the Office for configuration. All relevant details have to be inserted, e.g. Issue Date, Issuing Authority, Expiry Date. If a time slot is to be set, the start-and the end date has to be added here as well. A copy of the certificate can be added under button Documents. Please don’t add high-resolution attachments as this will drastically increase the size of the data transfer.

# Renew a Certificate

If a new certificate was issued, hit Edit to adjust the details, fill in a new issue-and expiry date and replace the attachment by removing the outdated certificate copy and adding the new one.

# TAB “missing or overdue certificates”

All missing and overdue certificates will be shown. With Edit a single certificate can be edited directly.

When the Hyperlink (Name of the certificate) will be clicked, the system opened the form "ZeeBORN Overview". When the form will be closed, the system jumps to TAB “missing or overdue certificates” directly and will not be shown Tab “Overview”.

# Explanation of Icons/Terms

• Attachments: If available this is marked by the icon of a paper clip
• Status + (nr): Certificate is not required, i.e. not assigned to this vessel in the configuration
• [Missing]: A certificate is assigned to a vessel (i.e. it is required), however, details for same are missing
• Time Slot: Interval in which a certificate can be renewed. Note: A certificate/annual survey can be overdue while it is still in the allowed time slot for renewal - time slot status will be yellow
• Time Slot Status: yellow → Interval started or certificate is within interval/ blank → Interval has not yet started / red → time slot has passed
• Certificate Status:

# More Actions

# Share

(see Share)

# Refresh

(see Refresh)

# Search

(see Search)

# Show History

(see Search)

# TAB “Certificates Overview”

Module Overview - Ship/Site Status. Under the tab “Site Certificates” you will find the certificates. Three views are available, per default the Overview is set.

All assigned certificates are listed including their expiry dates. A click on the certificate will open the details (Issue Date, Document Number etc.). With “edit” a single certificate can be edited directly in Overview. Share (Ctrl + P) The Overview can be print

# TAB “Details”

The TAB “Details” is split in three areas: • On left sites all inserted certificates sort by certificates group will be shown (1) • On right site all details of selected certificate will be shown (2) • On bottom all missing certificates will be shown (3)

Under the view Details you can work on the certificates, add new ones or attach copies of certificates (depending on your access rights).

# Add a Missing Certificate or other Certificate

All certificates which were earlier assigned to the vessel in the configuration can be selected by right-click on the certificate on the lower right side of the screen. Alternatively choose “Add” and then “required Certificates only”.

All not required certificates can be chosen by clicking “Add”. With (linked to component) the certificate will liked to a component and with (not linked to a component) the certificate will be shown only in TAB “SBM / Component Certificates”.

All relevant details have to be inserted, e.g. Issue Date, Issuing Authority, Expiry Date. If a time slot is to be set, the start-and end date has to be added here as well.

A copy of the certificate can be added under button Documents. Please don’t add high-resolution attachments as this will drastically increase the size of the data transfer.

# Renew a Certificate

If a new certificate was issued, hit “Edit” to adjust the details, fill in a new issue-and expiry date and replace the attachment by removing the outdated certificate copy and adding the new one.

# other functions

For each certificate documents can be added, deleted or shown. The functions “Share” is also available.

# TAB “missing or overdue certificates”

All missing and overdue certificates will be shown. With “edit” a single certificate can be edited directly.

With “Share (Crtl + P)” the list of missing and overdue certificates can be print. 4. 5. ADD A CERTIFICATE TO A COMPONENT If desired, you can establish a link between a certificate and a component. For this purpose, hit the button Certificates under the respective component. 5.1. Site Certificates

Select button ‘Site Certificates’ in order to link a site certificate to this component. Note: Only certificates which were already assigned in the certificates modules can be selected here. 5.2. Component Certificates

Select button Component Certificates in order to add a component certificate to this component. Note: Only certificates which are not considered site certificates (not having the check-mark in the configuration) can be selected here. Before adding any component certificate here, same has to be implemented from office side under the configuration (see section 1).