# Drill Plan

# Overview

In the open Drill Plan module you can see all Drills. It is possible to change the view. Select single groups to see only all drills of a group or select special types to see only all drills of this type. Predefined is the view of all drills.

The folder “To be executed” is separated in three different folders:

Previous – all drills had to be executed in the past
Actual - all drills of this month plus two weeks
Next – all drill have to be execute in the future

Only folder with drills inside will be visible.

# Select my Ships

(see Select-my-Ships) Function is only usable in Office.

# Manage Drill Plans

You can configure annual drill plan. This means to determine which drills will be executed within one year. Use “Manage Drill Plans” to display the drill plan. At first please enter New Drill Plan. Then select site and execution year. You will receive an error message (information) in case of a drill plan already exists for this year. This function is used to select the drill in which week of the month or in which month it will be done. The overview shows all months with 4 weeks.
Hit button Save. You can display the generated drill plan in the tree. The generated drill plan has not been closed yet and can be further edit. All selected drills are marked in grey because they have not been reported yet. In case of viewing drills colored in red so this means that drills are overdue. The reporting of drills is not possible at that time because the drill plan has not been approved yet. So you have the chance to generate the drill plan for the next year in time, as the plan will be shown not before approving. Hit button “Drill Name” for receipt of additional information per drill that were saved in the configuration. With the following button the plan can be edited.


Edit	To change the year of the drill plan
Assign Drills	To adjust the selected drills or assignment of additional drills
Approve	The drill plans will be approved. Now plan is available and can be reported in the system
Delete	So long the drill plan is not approved, it is possible to delete the drill plan

# Action

# Copy Drill Plan

Copy Drill Plan to same site The drill plan can be copied to next year.
Copy Drill Plan to other site(s) The drill plan can be copied to one or more vessels.
Copy Drill Plan to approved drill plan The drill plan can be copied to a approved drill plan of one vessel. The start week have to be defined.

# Show History

View of history of drill plans

The process Assign Drills will be closed after approving.
The Drill Plan is shown below in folder „approved“ in the tree. For approved Drill Plans the button Edit Approved is available. Only in exceptional cases it is possible to edit an approved drill plan.

Info

Note: If you delete a drill from the drill plan the box will be marked differently. It may be reproduced at any time in the future that there was a planned drill.

After approving any changes are displayed separately on the history:

# Planned Drills

Choose drill from previous, actual or next folder and hit “Report Planned Drill” and fill in the details.

# Tab "Details"

Please fill in execution date and time, number of present and number of absent crew. If absentees are available you have to enter their name and rank. Choose via check box in part drill details all details which are depend on this drill. “Completed satisfactorily” is chosen per default and if the drill wasn’t completely satisfactorily you have to fill in the deficiencies. Fill in additional information and description of de-briefing.

# Tab "Emergency Equipment Condition"

Select the equipment you used in the drill and enter condition: G – Good
R – Requires attention
D – Details attached Fill in all Emergency Equipment Conditions of all used equipment. A remark per Equipment is mandatory if R or D is selected.

# Tab "Attachments"

Optionally attachments can be added.

# Save Report

After saving the report it will appear under the folder “Open”. As long as you not have approved the report, you can change the details.

# Approve (on board)

Please note: only reports you have approved are editable in office. Once you entered all necessary details hit button “Approve (on board)”. After the approval the report will appear under the folder “approved” and will be no longer editable on board.

# Unplanned Drills

All drills, which are configured in our system, can be reported as unplanned drill. It is not mandatory that the drills are part of a drill plan. If the crew member has the rights to report an unplanned drill, he can choose all drills sorted by Drill Group. All inactive drills are shown in grey letter and cannot be selected. Hit button Report unplanned drill and choose drill. All drills are sorted by drill group.