# vessel Use

# Report Drill

To report a Drill, select the required drill in the tree and hit „Report Planned Drill“. You should enter the values.

Note:

If you fill in a number greater than zero in the field „Number Absent“ - you have to enter a remark in the field „Name, Rank and Reason for Absentees”.

Switch to the next tab and the equipment will be marked which was used for the drills.
The capital letters stand for: G = Good R = Required Attention D = Details attached Select Equipment. If a check mark is placed in the box “D” or “R” it is necessary to describe in the selected field “Remarks” (the system checks the entry during the approval process).
The fields „Additional Information“ and „Description of de-briefing“ are mandatory (the system checks the data during the approval process too). Switch to the next tab if documents have to be attached.

# Open Reports

A reported drill will be displayed in the tree under the folder „open“. The following buttons are available in the area “Open Reports”:

Function	Description
Edit	The report could be edit once again.
Share	The HTML view of the report (on the right) can be exported or print
Show History	History of the report will be shown.
Approve (on board)	Approve of report. It is not possible to edit anything. An approval remark is mandatory.
Approve & Close	In case of relevant user right “close a report” so the open report can approve and close just in one step.
Documents	Add, view or delete of attachments.
Delete	Delete of the report.
Comments	Comments will be edit or displayed.

# Approved Reports

After a report is approved no further changes or entries are possible. The report will be displayed under the folder „approved“. The following buttons are available: Share The HTML view of the report (on the right) can be exported or print. Show History History of the report will be shown. Show Documents Add, view or delete of attachments. Comments Comments will be edit or displayed. Closed Reports After closing (this will happen in office) a report you will find it in folder „Closed“. The area “Closed“ will be sorted by year and month.
The following buttons are available in the area „Closed”:

Function | Description ---|--- Share|The HTML view of the report (on the right) can be exported or print. Show History|History of the report will be shown. Show Documents|Existed attachments will be shown. Delete|Delete of the report.
This button is only visible with the relevant rights. Comments|Comments will be edit or displayed.

# Report unplanned Drill

For reporting an unplanned drill hit button „Report unplanned Drill“. Next overview is to select the preferred drill: The reporting process is the same as for planned drills. The unplanned drills listed in the tree are shown in blue and italic letter: Drill Overview Hit button „Drills“ and you can navigate directly in the tree and the drill plan will be displayed for the actual year. Hit button „Actions“ -> „Legend“ to find a list including all icons used in the drill plans module. Select a ball (icon) in overview for:

Report or Edit of a drill -> on the condition the status is: „to be executed“ or „open“
or display the drill report -> on the condition the status is: „approved“ or „closed“