Off-Hire Reports — Multi-Period
All values have to be given in metric ton, mt.
In Office with New a new report can be created for one vessel. Next, choose the vessel you want. On board they can create only reports for their own vessel.
Now all needed data have to filled in.
All reports you find in folder “open”.
Fuel and fresh water figures are not entered on the report itself. They belong to the individual periods described below: each period takes its own MGO, HFO and FW readings, once at the start of the off-hire and once at its end. What was consumed follows from those readings and is added up across all periods.
Multiple Periods per Report
An Off-Hire Report can contain any number of periods, so an off-hire that was interrupted, or that ran at different rates, does not have to be squeezed into a single time range. Each period carries its own date range, percentage, fuel readings, positions and attachments.
Each period has:
- Start date and time
- End date and time
- Percentage (0–100%) — the portion of the time range considered off-hire
- Effective Days — automatically calculated from the time range and percentage
Periods are displayed as child nodes in the navigation tree below their Off-Hire Report. Click a period to view its details.
Fuel Consumption per Period
Fuel fields (MGO, HFO, FW) are recorded at the period level, not on the report:
The Consumed during Off-Hire calculation automatically aggregates across all periods.
Position per Period
Each period records its own Off-Hire and On-Hire position:
- Position type — selected from the configured position list (e.g. At Sea, In Port)
- Port — either selected from the port database or entered manually
- Latitude / Longitude — for positions that require coordinates
A "Same position as Off-Hire" checkbox allows you to copy the Off-Hire position to the On-Hire side in one click.
Bunker Prices and Bunker Costs
Bunker prices (price per metric ton) are entered at the report level:
The prices are entered via the Bunker Prices button on the Report ribbon tab.
When prices are set, the HTML report view displays an Off-Hire Bunker Costs section that calculates:
Consumption (mt) x Price (per mt) = Cost
for each fuel grade, plus a Total Bunker Costs line. The currency is the home currency of the vessel.
Period Edit Dialog
To edit a period, double-click it in the tree or use the ribbon button. The dialog contains:
- Start / End date and time
- Percentage (off-hire share)
- Effective Days (calculated automatically)
- Position, Port, Latitude/Longitude
- Fuel: MGO, HFO, FW values at start of off-hire
- "Same position as Off-Hire" checkbox
- Position, Port, Latitude/Longitude (if not same)
- Fuel: MGO, HFO, FW values at end of off-hire
- Attach, view, or delete files linked to this period
- Drag & drop files directly into the dialog
Save & Cancel
All changes — including attachments — are only persisted when you click Save. Clicking Cancel discards all changes made during the current editing session, including any attachments added.
Attachments per Period
Files can be attached directly to a specific period. In the report HTML view, all attachments are shown in a single section, with period attachments grouped under their period name.
Attaching files:
History Tracking
All changes to Off-Hire Reports and their Periods are tracked in the history:
Report History
Available via More Actions > Show History on the Reports ribbon tab. Shows all changes to the report, including:
- Status changes (approval, rejection, reopening)
- Field changes (dates, ports, reason, department)
- Attachment additions and removals
Period History
Available via Show Period History on the Periods ribbon Tab (when a period is selected). Shows all changes specific to the selected period:
- Field-by-field tracking: every change to date, time, percentage, fuel, position, or port is logged individually with old and new values
- Period creation and deletion
- Period attachment additions and removals
Updated Calculations
Consumed during Off-Hire
Consumption is calculated by summing across all periods:
Per period: Off-Hire value minus On-Hire value (only when Off-Hire > On-Hire). Total: Sum of all period consumptions.
Effective Days
Sum of effective days across all periods, taking each period's percentage into account.
Charter Total Loss
Calculated based on the individual period time ranges.
Bunker Costs
Consumption multiplied by the bunker price entered at report level.
Report Views
HTML Report View
The report view includes:
- A Periods table listing all periods with date, time, percentage, position, fuel values, and effective days
- The Consumed during Off-Hire section with values aggregated from all periods
- The Off-Hire Bunker Costs section (when bunker prices are set)
- The Attachments section showing report and period attachments together
Period Detail View
When selecting a single period in the tree, the detail view shows three cards:
Link to the Off-Hire Report, percentage, and effective days.
Date, time, position, port, latitude/longitude, and fuel values (MGO, HFO, FW).
Date, time, position, port, latitude/longitude, and fuel values (MGO, HFO, FW).
Below the cards, any period attachments are displayed.
Older reports
Reports that were written before periods existed are not a special case: their date range, fuel values and position data sit in the report's first period. They are read and edited exactly like any other report.