# Master Contracts

The Master Contracts Management provides an easy and fast access to master contracts.

In Master Contract Management (short MCM) all contracts with fixed payment dates and payment levels are recorded. In addition, the term can be defined. For each contract, the notice details can also be entered. On the left side of the screen are all contracts listed. The contracts can be grouped according to the individual columns. By default, ”Site” as the grouping is registered. On the right side are the details of the selected contract are shown.

# TAB General

# Sites

Individual sites can be selected. Per default "All sites" is defined.

# User Settings

# Grid Layout & Settings


Clear All Filter	All filter will be removed
Clear Grouping	All groupings will be removed
Clear All	Groupings and Filters will be removed
Collapse All	All lines will be collapsed
Expand All	All lines will be expanded
Load Grid Layout	The settings of logged in user can be loaded
Save Grid Layout	The settings of logged in user can be saved. When user settings was saved, the system will automatically load this settings

# Enable Multi Selection(Sites)

If function is not chosen, only one site can be selected in "Sites".

# Hide inactive contracts

All closed contract will be hidden, if function is chosen.

# New

All contracts are captured by each site. The name of the contract is freely selectable. It should be noted, that it is significant and unique. For each contract a TAN will be generated.

MC-Abbreviation of the vessel-year in 4 letters-sequential number(starting with 1 in each year)

After clicking New, you must select the appropriate vessel.

# New Fleet Contract

The name of the contract is freely selectable. It should be noted, that it is significant and unique. For each contract a TAN will be generated.

MC-FC-year in 4 letters-sequential number(starting with 1 in each year) The corresponding vessel is noted on each printout using the TAN.

After clicking New Fleet Contract, the details form will be opened automatically.

# More Actions


Refresh	see Refresh
Share Grid	see Share
Show inactive Sites only	Only all contracts from archived sites will be shown
Show Contracts for closing	A list of all contracts with an end date till chosen date will be shown
Check Master Contracts for closing
Assign TAN's to all contracts	A TAN will be assigned to all existing contracts that do not yet have one.

# Reports

# Reminder

# Configuration

Who can configure the MCM is managed by the user management. All needed configurations are located in Administration. The can be modified directly there or by configuration in MCM.


Function	Description
Currencies	Manage active currencies
Cost Categories	Manage Cost Categories.
Cost Departments	Manage Cost Departments.
Cost Accounts	Manage Cost Accounts.
Assign Accounts	Assign used accounts to selected ship.

(see Configuration)

# TAB Contracts

On the left side "List of contracts" all contracts will be shown sorted by "Site". Sorting can be changed by drag & drop of the column header. In front a field is available for searching. On the right side the TAB "General Details" and the TAB "Budget Entries" will be shown.

# Managing Contracts

Please note:

Contracts only for one vessel will be created with Newand Contracts with more then one vessel will be created with New Fleet Contract.

# New

All contracts are captured by each site. The name of the contract is freely selectable. It should be noted, that it is significant and unique. For each contract a TAN will be generated.

MC-Abbreviation of the vessel-year in 4 letters-sequential number(starting with 1 in each year)

After clicking New, you must select the appropriate vessel.

# New Fleet Contract

The name of the contract is freely selectable. It should be noted that it is significant and unique. For each contract a TAN will be generated.

MC-FC-year in 4 letters-sequential number(starting with 1 in each year) The corresponding vessel is noted on each printout using the TAN.

After clicking New Fleet Contract, the details form will be opened automatically.

# TAB Contract or Budget Entries

The name of the TAB is depending on the active TAB on the right side of the screen., Contract for TAB "General Details" and Budget Entries for TAB "Budget Entries".

# Details


Pseudo Contract	Used for contractual partners who deliver at indefinite intervals and sometimes at different prices.
Site:	selection of site from the site management (will be shown only after clicking `New`)
Cost Department:	Selection of the allocated cost department
Cost Account:	Selection of the allocated cost account
Title:	name of the contract
Contract Start:	start date of the contract
Contract End:	end date of the contract (leave blank if not known)
start runtime in month
Extension runtime in month
Remarks:	additional information
Contractor:	address of the contractor

# Value

Payment Details contains only values that are fixed in the contract. If no amount is specified in the contract, the value remains zero. Only currencies are available that have been chosen in “Currencies”. The payment period covers the contractual payment details. In “Date of first payment” has to be entered the date when the first payment is due.


Contract Currency	The currency of the contract has to be insertednot the home currency of the vessel
fixed value	the value of the contract has to be inserted
per Crewmember per Day	If the checkbox is selected, the "fixed value" is multiplied by the number of crew (to be entered in the vessel's details) and the number of days in the corresponding month.
Estimated	Only an estimated value is entered into the bookings. Budget Entry is marked with "Estimated"
as per actual costs	The costs must be entered when creating the budget entry.

# Interval

If "per Interval" was chosen, the number (only whole numbers) is entered in the field after "Every", and in the field after that, you can choose between day, week, month and year. If "on Demand" was chosen, the system can not generate budget entries automatically. Each budget entry has to be created manually.

# Payment Details

The date of the first payment must be entered here. Otherwise, the system cannot generate the budget entries.

# Notice Details

Each contract can be terminated. Many contracts have a minimum duration. This information is entered in this part of the collection. The exact period of notice will be entered. The minimum contract period is determined by the “first date notice allowed”. The reason for termination will be entered in "Notice of Termination".Additional information to the notice can be recorded in "Notification Remark".

# Attachments

see Attachments

All fields contained with a date deposited by a calendar. The title is taken from the field “Master Contract Name”. The address of the contractor only can be chosen from the Contact Manager. If no end date of the contract is inserted, the contract is unlimited.

# Commands

# TAB General Details

These commands will be visible only if the TAB "General Details" is active.


New	New contracts or Fleet contracts can be created.
Edit	Each field in the contract is editable.
Delete	Each contract can be deleted as long as long as no invoice is linked to the contract.
Sign Off(perSite)	With this function, the notice of a contract will be recorded in MCM and the information throughout ZeeBORN system distributed for a contract for a single vessel.This can be a contract for one vessel or only one vessel from a fleet contract.
Sign Off(complete fleet contract)	With this function, the notice of a contract will be recorded in MCM and the information throughout ZeeBORN system distributed for a complete fleet contract.
Undo sign off	Sign off will be erased.
Copy	Some contracts were similar concluded for different sites. To facilitate the input, the contract data can be copied.The contract will be copied to one or more sites. Apply through the check box “copy booking” all budget entries can be copied too.
Add	With this function you can append all kinds of files to the contract. Showing and deleting attachments is only possible by using `Edit` and in area "Attachments".
set as obsolete	The attachment will always be displayed and cannot be deleted.
undo set as obsolete	obsolete will be erased from selected attachment.
Comments	see Comments
Reminder	see Reminder

Add Bookings

Single Bookings: Only one booking can be made for the contract
Multiple Bookings: Start date has to be configured and the count of bookings which have to be created
Additional Bookings: Additional bookings to the contract can be made for additional cost.

More Actions

Refresh: see Refresh
Share Grid: see Share
Show History: see Show History
Assign Responsible: A responsible User can be assigned to the contract.
Get valid TAN: If TAN-relevant data of the contract changes, the new TAN can be generated using this function.

# TAB Budget Entires

These commands will be visible only if the TAB "Budget Entries" is active.

Add Bookings

Single Bookings: Only one booking can be made for the contract
Multiple Bookings: Start date has to be configured and the count of bookings which have to be created
Additional Bookings: Additional bookings to the contract can be made for additional cost.


Edit	The selected budget entry can be edited.
Delete	The selected budget entry can be edited. This is only possible as long as no invoice is assigned.
send to Contractor	Select Budget Entry can be send to contractor via E-Mail, Printer or PDF.

Assign Invoice

Add complete Invoice: A complete Invoice can be added.
Add partial Invoice: A partial Invoice can be added.
Add Credit Note: A Credit Note can be added.
Remove Invoice: Regardless of the type of invoice attached to the booking of the contract, it can be removed using this function.

More Actions

Refresh: see Refresh
Share Budget Entries: see Share