# Master Contracts

The Master Contracts Management provides an easy and fast access to master contracts.

In Master Contract Management (short MCM) all contracts with fixed payment dates and payment levels are recorded. In addition, the term can be defined. For each contract, the notice details can also be entered. On the left side of the screen are all contracts listed. The contracts can be grouped according to the individual columns. By default, ”Site” as the grouping is registered. On the right side are the details of the selected contract are shown.

# Configuration

Who can configure the MCM is managed by the user management. All needed configurations are located in Administration. The can be modified directly there or by configuration in MCM.

Function	Description
Currencies	Manage active currencies
Cost Categories	Manage Cost Categories.
Cost Departments	Manage Cost Departments.
Cost Accounts	Manage Cost Accounts.
Assign Accounts	Assign used accounts to selected ship.

# Managing Contracts

# New

All contracts are captured by each site. The name of the contract is freely selectable. It should be noted, that it is significant and unique.

# Contract Details


Site:	selection of site from the site management
Cost Department:	Selection of the allocated cost department
Cost Account:	Selection of the allocated cost account
Title:	name of the contract
TAN:	Transaction number; contract number
Contractor:	address of the contractor
Remarks:	additional information
Contract Start:	start date of the contract
Contract End:	end date of the contract (leave blank if not known)

All fields contained with a date deposited by a calendar. The title is taken from the field “Master Contract Name”. The address of the contractor only can be chosen from the office Manager. If no end date of the contract is inserted, the contract is unlimited.

# Payment Details

Payment Details contains only values that are fixed in the contract. If no amount is specified in the contract, the value remains zero. Only currencies are available that have been chosen in “Currencies”. The payment period covers the contractual payment details. In “Date of first payment” has to be entered the date when the first payment is due.

# Notice Details

Each contract can be terminated. Many contracts have a minimum duration. This information is entered in this part of the collection. The exact period of notice will be entered. All possibilities of period of notice can be entered with the correct choice of both variables. The minimum contract period is determined by the “first date notice allowed”. Additional information to the notice can be recorded.

# Commands


Edit:	Each field in the contract is editable.
Delete:	Each contract can be deleted as long as long as no invoice is linked to the contract.
Copy:	Some contracts were similar concluded for different sites. To facilitate the input, the contract data can be copied.The contract will be copied to one or more sites. Apply through the check box “copy booking” all budget entries can be copied too.
Sign Off:	With this function, the notice of a contract will be recorded in MCM and the information throughout ZeeBORN system distributed.
Files:	With this function you can append, show and delete all kinds of files to the contract. With “attach” individual files can only be appended. With Show/Delete attached files can be faced or deleted.
Show History:	The History of all action to the contract will be shown.
Export MCs to Excel	All contracts sorted by site will be exported.