Voyage Schedule

The Voyage Schedule screen shows you the Voyage Schedule of the selected ship. If you have the necessary access rights you will also see a toolbar with functions allowing you to modify and extend the shown Voyage Schedule.

Configuration

Function	Description
Ports (see Ports & Agents)	Manage Ports and assign agents to ports agents will be managed in (see Contact Manager)
Voyage Schedule Status (see Voyage Schedule Status)	Manage Voyage Schedule states.
Voyage Schedule Report Types	Manage Voyage Schedule Report Types (Noon Report, Arrival Report e.g.)
Voyage Schedule Activities (see Voyage Schedule Activities)	Manage Port Activities
Additional Activities	Voyage Schedule Port Activities can be added to

Set Preview Days

The Voyage Schedule allows you to decide how many days in advance do you like to see.
Use „Configuration” -> choose “Set Preview Days” and make your entry. The value is set to zero by default. It means only the actual day will be displayed.

Record of individual positions/Port Stays

Hit New -> a new Position Entry will be generated in the Voyage Schedule. If a Voyage Schedule Entry already exists for a vessel, some data will be taken over from the last existed Voyage Schedule entry. These are the following data:

the last port
the last end date will be set as new start date

Depending on the selection of the status the form will be changed. Is the status a „One Port“ status (see Configuration), the areas „Start“ and „End“ will be replaced by an individual area „Port“. Here you can fill in Country, port and/or Terminal. Once a Port containing a default Agent is selected, you can choose the item by default. There is the option to change the selection you made. If known and available, the owner's agent can also be entered. Voyage Number In and Voyage Number Out have to filled in. With Get the "Voyage Number In" can be taken from the last entry. Please check the checkbox "TransiT" if the vessel is in transit. If the configuration of the status does not manage the berthing time so it is only necessary to record the Start and End date.

Assign Cargo Activities

To assign Cargo Activities to a Voyage Schedule Entry, please choose Tab "Cargo Activities" and hit button Add. Choose „Activity“ and if necessary you can add „Description”. All allocated Activities are displayed in the Voyage Schedule entry overview including all descriptions. Hit button Edit to edit allocated Activities. Hit button Delete to delete allocated Activities.

Assign Additional Activities

To assign Activities to a Voyage Schedule Entry, please choose Tab "Additional Activities" and hit button Add. Choose „Activity“ and if necessary you can add „Description”. All allocated Activities are displayed in the Voyage Schedule entry overview including all descriptions. Hit button Edit to edit allocated Activities. Hit button Delete to delete allocated Activities.

Edit/Assign

Edit: Each voyage entry can be edited till the entry is confirmed.
Delete: Each voyage entry can be deleted till the entry is confirmed.
Confirm: The selected voyage entry can be confirmed.
Confirm all before: All entries before the selected one can be confirmed at once. The system will automatically customize all entries after confirmation.
Undo Confirmation: Confirmation can be erased for selected entry.
Current Vessel Position (Longitude/Latitude): If needed the vessel can add the current vessel position to Voyage Schedule.

Activities

Assign Cargo Activities

To assign Cargo Activities to a Voyage Schedule Entry, please hit button Assign Cargo Activities. Choose „ Cargo Activity“ and if necessary you can add „Description”. All allocated Activities are displayed in the Voyage Schedule entry overview including all descriptions.

Assign Additional Activities

To assign Activities to a Voyage Schedule Entry, please hit button Assign Additional Activities. Choose „Activity“ and if necessary you can add „Description”. All allocated Activities are displayed in the Voyage Schedule entry overview including all descriptions.

Manage/Show

All additional activities already entered to this entry are displayed. To assign Activities to a Voyage Schedule Entry hit button Assign. Choose „Activity“ and if necessary you can add „Description”. All allocated Activities are displayed in the Voyage Schedule entry overview including all descriptions.

Reports

Voyage Activity Report

This report lists one row per port activity across the fleet: which ship performed which activity in which port, in which period, together with the remarks and cargo details recorded in the voyage schedule. It answers questions like where did we load dirty cargo this year or how often did our ships call at this port for repairs without going through each ship's schedule one by one.

Site Management → Ship/Site Status → select a ship → ribbon tab Voyage Schedule → Reports → Voyage Activity Report

The ribbon tab appears only with a ship selected

The Voyage Schedule tab is shown once a ship is selected in the tree. Without a selected ship there is no tab and therefore no way to the report.

Before loading you can narrow the result down:

Filter	What it does
Ships	One, several or all ships.
Start / End date	The reporting period, pre-filled with the current year. Every schedule entry overlapping the period is included.
Activities	The port activity types you are interested in, for example loading, discharging or repairs. By default all types are included.

Click Load to build the report.

Each row shows the ship, port and country, the ETA and ETD of the port stay, the activity with its remarks, the cargo details (type of cargo, and whether it was dangerous, clean or dirty cargo), the general remarks of the schedule entry, the number of crew, guests and external persons recorded, and whether the entry was a transit.

The column layout can be adjusted like in every other grid, and saved and reloaded with the grid-settings buttons. Share exports the report, including to Excel and PDF.

Please note: only executed schedule entries with at least one port activity appear - entries without activities are not listed. The report is read-only; voyages and activities are still edited in the ship's voyage schedule itself.

More Actions

Refresh: (see Refresh)
Share: (see Share)
Show History: History of detailed entries will be displayed here.

Dashboard and Fleet Monitor

To check the available Voyage Schedules, please select the required items as follows:
Configuration -> Sites/Ships -> Dashboard Items

There are two verification routines:

Voyage Schedule: check, if Voyage Schedule is available and completed.
Voyage Schedule (confirmed): check, if all entries till today are confirmed.

The result of the check will be displayed either for the ship -> Tab Info or will be displayed under the [Tab Fleet Status](Tab Fleet Status).