Handling in Office
Distribute and Review Inspection Reports
In some cases office may decide to distribute inspection reports [completely or single items only] which are considered applicable to the fleet (to be done after Final Verification once inspection reports are located under “Fleet Info” folder All sites are requested to check the folder “Fleet Info” / “new” prior after every data transfer import and review the assigned reports. This review has to be confirmed by pushing the button “Review”. Afterward the report will move under the folder “Fleet Info” / “reviewed” where it will always be accessible for the ship’s crew: In the office all inspection reports will be allocated under the „Fleet Info“ folder until they are reviewed by all assigned sites. Once review is completed on all sites, the report will move to the “Closed Inspections” folder.
Confirm Inspection Reports
All inspections with status “completed on board” have to complete in office too. After this the inspection moves to folder “Final Verification”. If configuration
Final Verification
All inspections have a final verification. The inspection is finished after this.
Master and Position
Master and Position do not have to be filled in to save an audit or inspection — partial data can be captured while the audit is still running, for instance before the Master's name has been confirmed.
They are checked at the final verification instead. Whether they are required there is a setting, found in the Audit & Inspect module under Configuration > Audit Configuration in the Handling group:
- Master is mandatory on approval
- Position is mandatory on approval
Both are on by default, so an installation that has never touched them behaves as it always did: an audit cannot be verified without Master and Position.
The check is skipped in three cases: for Risk Assessment audit types, for CAR audit types, and for audit types whose Position field is hidden — there is no field to fill in then.
An audit whose questionnaire is still open cannot be finally verified at all; see Closed Audits.
Distribute Inspection Reports
Only inspections in folder “Fleet info” can be distributed. All inspections have to be reviewed. Inspection move to folder “Closed Inspections”, when all distributing sites are reviewed. Here you can find the inspection in folder of the year where the inspection where closed. All closed inspections can be reopened.