Closed Audits
Once an audit or inspection is closed, it can no longer be changed. This protects the audit trail: what was approved stays exactly as it was approved.
When an audit counts as closed
An audit is write-protected as soon as it reaches one of these statuses:
- Approved / Completed
- Finally Closed
- Finally Verified
An audit that is only Completed on Board is not yet protected — it is still waiting for the office to review it and can still be edited.
What is locked
Opening a closed audit (Audit & Inspect > select the audit > Edit) opens it in view-only mode:
- There is no save button.
- Findings cannot be added or deleted. Existing findings can still be opened, but they too open read-only.
- Attachments cannot be added or deleted. Existing ones can still be viewed.
- The fill-out function, the crew-list lookups and the cover picture cannot be changed.
- The questionnaire can no longer be opened for editing, and its action buttons on the audit tile are no longer shown.
- Change Inspection Date is refused.
Everything stays fully visible. The protection prevents changes, not reading or printing.
Editing a closed audit anyway
This needs one of the special permissions Edit (Administrative Tasks) or Edit closed items. Users holding one of them can open and edit closed audits and their findings as before. If you think you need this, ask your system administrator — it is deliberately not given out by default.
Findings without a risk level
A finding that was closed before a risk level became mandatory can still be opened and saved without one — the requirement is not applied retroactively, so historical records do not become unsaveable. See Risk Level for Findings.
This exception concerns the risk level only. If the whole audit is closed, the finding opens read-only regardless, and the special permission above is what makes it editable again.
Final verification needs a closed questionnaire
An audit whose questionnaire is still open cannot be finally verified. The attempt is refused with a message saying the questionnaire has to be closed first.
Close the questionnaire — in the office through Close Report on the audit's safety-report tile — and run the final verification again. This makes sure an audit is never approved while its questionnaire is still being worked on.