Approve Hazards and Operations

When a vessel creates an extraordinary Risk Assessment, the crew can enter operations and hazards that do not yet exist in the system. These entries are marked as unapproved and stay that way until the office has looked at them. Only after approval do they become part of the regular catalog of operations and hazards.

These functions are available in the office only, and each of the two needs its own right — if a menu entry described here is missing, the right is the first thing to check.

Being told that something is waiting

The User Dashboard can point out open requests, so nobody has to look for them:

Entry	Shows
Unapproved Hazards	Hazards used in risk assessments that have not been approved yet.
Unapproved Operations	Operations used in risk assessments that have not been approved yet.

To switch them on, open the Risk Assessment module, go to Configuration > Configure User Dashboard and enable the two entries in the Risk Management section. Both are office-only. See User Dashboard for how the configuration window works.

Approving hazards

1. In the Risk Assessment module, click More Actions > Manage Hazard Requests.
2. Go through the list — clicking an entry shows its details.
3. Tick the hazards you want to accept and click Approve.

Besides approving, the same window offers:

Button	Effect
Change into existing	Merges the selected entries into a hazard that already exists. This is the way to deal with duplicates.
Delete selected Hazards	Deletes the selected entries.
Delete Unused	Deletes all hazards that no Risk Assessment refers to.

Approving operations

1. Click More Actions > Manage Operation Requests.
2. Switch on Show Extraordinary so that all requests are listed.
3. Tick the requests you want to handle and choose what should happen:

Button	Effect
Approve & Request Assessment	Approves the operation and creates a Risk Assessment for it straight away.
Approve only	Approves the operation without creating a Risk Assessment.
Reject	Rejects the request.
Assign to existing Operation	Assigns the requests to an operation that already exists. Every Risk Assessment linked to them is updated automatically.

Cleaning up duplicates

Vessels sometimes request an operation that already exists under a slightly different spelling — "Passage Planning" and "Passage Planing" side by side. Such entries do not have to be rejected and typed again:

1. Switch on Show Extraordinary.
2. Tick all the duplicate entries.
3. Click Assign to existing Operation.
4. Find the correct operation, select it and confirm.

The Risk Assessments that were hanging on the duplicates are moved over to the correct operation, and the duplicates disappear.