Risk Assessment - Approving Unapproved Hazards and Operations

Overview

When crew members on board create Extraordinary Risk Assessments with new operations or assign new hazards, these items are initially marked as unapproved. They need to be reviewed and approved by the office before they become part of the standard operation/hazard catalog.

Two new notifications are available in the User Dashboard:

Notification	Description
Risk Assessments with Unapproved Hazards	Risk Assessments that contain hazards which have not yet been approved by the office.
Unapproved Operations	New operations requested by vessels that need to be approved or rejected.

1. Enable Notifications (One-Time Setup)

1. Open the Risk Assessment module.
2. Click User Settings > Configure User Activities.
3. In the Risk Assessments section, enable Unapproved Hazards and Unapproved Operations.
4. Optionally configure which sites to monitor.

2. Approving Unapproved Hazards

1. Click More Actions > Manage Hazard Requests.
2. Review the list. Click on a hazard to see details.
3. Check the boxes next to hazards you want to approve.
4. Click Approve.

Additional Options

Button	Description
Approve	Marks selected hazards as approved.
Change into existing	Merges selected hazards into an existing approved hazard (for duplicates).
Delete selected Hazards	Deletes selected hazards.
Delete Unused	Deletes all hazards not referenced by any Risk Assessment.

3. Approving Unapproved Operations

1. Click More Actions > Manage Operation Requests.
2. Enable Show Extraordinary to see all requests.
3. Select one or more operation requests using the checkboxes.
4. Choose an action:

Button	Description
Approve && Request Assessment	Approves the operation and creates a new Risk Assessment.
Approve only	Approves the operation without creating a Risk Assessment.
Reject	Rejects the request.
Assign to existing Operation	Assigns selected requests to an existing operation. Use for duplicates (e.g. "Passage Planning" vs "Passage Planing"). All linked RAs are updated automatically.

Merging Duplicate Operations

1. Enable Show Extraordinary.
2. Select all duplicate entries (checkboxes).
3. Click Assign to existing Operation.
4. Use the search bar to find the correct operation.
5. Select it, click OK, confirm.
6. All linked Risk Assessments are updated, duplicates removed.

4. Required Permissions

Action	Permission
Manage Hazard Requests	500025
Manage Operation Requests	500026

Note: These functions are only available in the Office version.