Reports

Function	Description	Further information
Open POs	Overview about all sent or received and not completely invoiced purchase orders for selected time frame - use for provision.	See below for the controlling option
Open RfQs Overview (Excel)	Compares the quotations received for all open requests for quotation, one row per supplier quotation, converted into your own currency. Office only.	Excel Exports
Unapproved Invoices	You can call up a list of all unapproved invoices. Open Invoice Registrators “Handling” Tab for handling unapproved invoices.
Show Overview	After selecting of loading options (Types: RQ, RfQ, PO; Status: open, sent etc.; Ships) you will get an overview about all relevant documents.
Unreceived Items	Gives an overview about all not completely received purchase orders for all or selected ship(s).
Capital Assets	Gives an overview about all purchase orders with items marked as “capital asset” for selected time frame and all or selected ship(s).	Set capital assets
Expenses per Supplier	Gives for all or selected supplier(s) for special time frame an overview about all expenses.
Warehouse/Transportation -> Warehouse	Gives for a selected warehouse an overview about all purchase orders marked as “received in warehouse”. Here you can assign transportation details to selected purchase orders and mark them as “dispatched from warehouse” with possibility of creating pro forma invoice.
Warehouse/Transportation -> Warehouse to ship	Gives an overview about all purchase orders for selected ship which are received in warehouse and not completely received on board.
Warehouse/Transportation -> Transportation Details	Gives an overview about all transportation details for selected time frame.

Open POs: including orders already invoiced

The report normally answers one question: what still has to be accrued? It therefore lists only purchase orders that are not yet completely invoiced, because only their remaining part is left to accrue. That is the month-end accrual figure, and it is what the report shows by default.

Controlling sometimes needs a different picture — the whole period, including the orders that were fully invoiced within it. For that, the loading options offer, under Additional Options, the setting Also include POs already invoiced in this period (for controlling).

With it ticked, the report additionally lists purchase orders that are Completely Paid, Closed, Closed Partially Paid or Closed Completely Paid. These rows have nothing left to accrue — that is why the accrual value on them is zero, which is correct and not a gap.

Three columns go with this:

Column	Meaning
Already Invoiced	Marks the rows that were added by the option — orders fully invoiced within the period.
Budgeted	What was originally booked into the budget for this position.
Invoiced	What was actually invoiced against it, in the order's own currency.

Budgeted and Invoiced stay hidden unless the option is ticked and the result actually contains such a row, so the ordinary accrual view is not cluttered by them. The Excel export follows the screen exactly: Already Invoiced is always exported, the two controlling columns only when they are visible.

Two things are worth keeping in mind when reading the figures. Invoiced is shown in each order's own currency, so a mixed-currency report must not simply be summed over that column. And Budgeted reflects the booking made when the order was placed; later budget adjustments are not retro-applied to it.

As a rule of thumb: for the accrual, leave the option off; for reconciling a period, switch it on.