Comparing Quotations

When several suppliers have quoted for the same request, Select Supplier(s) compares their quotations line by line, so you can pick the supplier per item or for the whole request.

How to get there

1. Open the Purchasing module.
2. Open a Request for Quotation for which suppliers have quoted.
3. Click Select Supplier(s).

Reading the comparison

Each item of the request is one row, each quoting supplier one column.

• The best price per line is highlighted in green. For every item, the lowest offered price among all quoting suppliers has a clearly visible green background - you see the cheapest offer per line at a glance, without comparing the figures by hand.

• All suppliers stay visible. However many suppliers have quoted, the table fits the available width: with many columns they become narrower and their content wraps onto a second line rather than being pushed off the edge. Every supplier remains visible and selectable.

Calculate Total shows the resulting total for the current selection.

Selecting and passing on the result

You pick the supplier per line, or assign one default supplier for the whole request - in which case every item is marked for that supplier. Selecting more than one supplier splits the purchase order accordingly.

After the selection the request moves from the folder open to supplier assigned.

The comparison can be printed or saved as a PDF, and exported with Send to Excel. If the request carries Selection Remarks, they appear as normal text in the printed or exported document.