Site Certificates

The Site Certificates screen shows you all known certificates and other similar documents that are important for the selected ship(on board: for this vessel). You will also see an overview of already expired documents or documents that will expire soon.

Three views are available per default the Overview is set.

View “Overview”

All assigned certificates are listed including their expiry dates. A click on the certificate will open the details (Issue Date, Document Number etc.). With Edit a single certificate can be edited directly in Overview.

View “Details”

The tree will be shown all groups. With click on the arrow before group, the folder will be opened and you can see all added certificates of this group. Under the view Details you can work on the certificates, add new ones or attach copies of certificates (depending on your access rights).

Add a Missing Certificate

All required certificates can be added with “Add/required Certificates only”(2). For a complete list of all available certificates choose “Add/all Certificates”(1), however, it should rarely be the case that certificates need to be added which are not assigned to your vessel. If the certificate wasn't in the list, please inform the Office for configuration. All relevant details have to be inserted, e.g. Issue Date, Issuing Authority, Expiry Date. If a time slot is to be set, the start-and the end date has to be added here as well. A copy of the certificate can be added under button Documents. Please don’t add high-resolution attachments as this will drastically increase the size of the data transfer.

Renew a Certificate

If a new certificate was issued, hit Edit to adjust the details, fill in a new issue-and expiry date and replace the attachment by removing the outdated certificate copy and adding the new one.

View “missing or overdue only”

All missing and overdue certificates will be shown. With Edit a single certificate can be edited directly.

When the Hyperlink (Name of the certificate) will be clicked, the system opened the form "ZeeBORN Overview". When the form will be closed, the system jumps to TAB “missing or overdue certificates” directly and will not be shown Tab “Overview”.

Explanation of Icons/Terms

• Attachments: If available this is marked by the icon of a paper clip
• Status + (nr): Certificate is not required, i.e. not assigned to this vessel in the configuration
• [Missing]: A certificate is assigned to a vessel (i.e. it is required), however, details for same are missing
• Time Slot: Interval in which a certificate can be renewed. Note: A certificate/annual survey can be overdue while it is still in the allowed time slot for renewal - time slot status will be yellow
• Time Slot Status: yellow → Interval started or certificate is within interval/ blank → Interval has not yet started / red → time slot has passed
• Certificate Status:

green	not due
yellow	due (within a configurable number of days)
red	overdue

More Actions

Under “More Actions” you find useful functions:

Share (Details)

• Print
• save to file

Refresh

If the added data were not visible, please use Refreshto update the module. If this not works, please contact ZeeBORN. Support@zeeborn.net

Search

You will find the Search Function under Button More Actions or via the shortcut F3. You may either search via Name, Number or a full text search (also including the description of items). Use “OK” and you will be guided to the selected inspection or item.

Show History

The history of selected certificate will be shown.