Ship

A ship defect report starts at the vessel with a broken component and ends with a reported repair job. Between those two points it changes hands twice — to the office and back. This path follows that route and points at the documentation for each step.

At the vessel: recording the defect

1. Creating a report — from the component in Maintenance with Create Defect Report, or in the Ship Defects module with New Defect Report.
2. The Details tab — component or title, defect category, failure date. A defect on a critical component is marked as such and given the highest priority by itself.
3. The Root Cause tab.
4. The Controls tab — every report needs an assigned Risk Assessment, and it has to belong to the component. Three ways to get one, plus the Management of Change.
5. The actions — immediate, corrective and preventive. They are mandatory.

Worth knowing before you approve: five things have to be filled in, and afterwards nothing on board can be changed any more.

6. Approving on board — only an approved report can be worked on in the office.

In the office: deciding and following up

7. Handling in Office — edit, reject or delete. Rejecting keeps the report in the database, deleting does not.
8. Reviewing Risk Assessment and Management of Change, plus the flag and class notifications.
9. The follow-up process — where something still has to be clarified with the vessel. There is no limit to the number of steps.

Back to the vessel: preparing the closing

10. Assigning job details — a new job or an existing one for the component. Without them the report cannot be closed on board.
11. Approve & Resend to Ship for closing — this is where a newly created job actually comes into being, as a one-time job carrying SDR and a running number in its title.

At the vessel: closing it

12. Closing the SDR on board — not in the Ship Defects module, but by reporting the maintenance job. Two routes lead there: the schedules list, or the component itself.

Related

• Configuration — which fields and steps appear at all is decided there.
• Attach Risk Assessment and Management of Change.
• Incident Reporting — incidents follow their own route.