Fields of the report form

Field by field, what a Ship Defect Report holds. For the way a report travels — from recording it through the office to closing it on board — see Ship Defect Report.

Tab "Details"

Field	Description
Component	Selected from the Maintenance tree.
Title	Only usable for a report that needs no repair job.
Due Date	The date by which the problem has to be solved.
Category	The component categories.
SDR Defect Category	What kind of defect it is.
Details	Free text.
Root Cause Category	The categories to choose from.
Root Cause	The root causes belonging to the chosen category.
Cause(s) of failure(s)	Why the failure occurred.
Failure Date (Local), Time (Local)	When the defect occurred, in the vessel's local time.
Failure Date (GMT), Time (GMT)	The same moment in GMT.
Report Date	When the report was written — relevant where that is later than the failure.
Voyage Number	The voyage the defect occurred on.
Impact Designation	How severe the impact is. The scale is configurable: either low / medium / high, or the finer Slight / Minor / Moderate / High / Extreme.
Position	Where it happened — see Position.
Follow up information sent	The date on which follow-up information went out.
Defect Report closed	The date the report was closed.
Reported by	Select Name picks a user of the system; Enter Name takes anyone else as free text.
Attachments	See Attachments.

Tab "Controls"

Depending on the configuration, the following can or must be filled in:

Field	Description
Risk Assessment	The assessment belonging to the defective component — see Attach Risk Assessment. Every report needs one before it can be approved.
Review for Risk Assessment from the Office	Ticked once the office has reviewed the assessment.
Failed Control, Further Control	Free text.
Management of Change	See Attach Management of Change.
Review for Management of Change from the Office	Ticked once the office has reviewed it.
Flag / Class	Tick whichever has been informed.

Tab "Actions as single tracked items"

Where the configuration calls for it, the corrective and preventive actions are not free text but individually tracked items, each with its own category, responsible and due date. They then behave like tracked actions everywhere else in the system — see Actions.

The alternative is the Final tab, which takes the same actions as free text. Only one of the two is shown; see Ship Defect Report.